Privacy policy

Preamble

We appreciate your visit to our website. The protection and security of your data are very important to us. Therefore, our processes are designed to collect and process as little personal data as possible. The following data protection notices explain what information we collect during your visit to our website and how this information may be used.

The Controller within the meaning of the General Data Protection Regulation and other national data protection laws of the Member States as well as other data protection regulations is:

Hartburg GmbH & Co. KG
Dr.-Witte-Platz 9
31675 Bückeburg
DEUTSCHLAND

Pers. haftende Gesellschaft
HSBH Verwaltungs GmbH
Registered Office: Bückeburg | Amtsgericht Stadthagen | Registernummer: HRB 201117
CEO (Chief Executive Officer): Holger Hartwig
Telephone: +49 (0)5722 / 954751-0
Fax +49 (0)5722 / 954751-22
E-Mail: info@hartburg.de

Content responsibility according to Section 6 MDStV
Holger Hartwig

The Data Protection Officer of the Controller is:

Martin Wagner, LL.M.
Certified Data Protection Officer (TÜV Nord)
TriVise GmbH
Toulouser Allee 23a, 40211 Düsseldorf
Tel.: +49 (0) 211 54266377
Email: dsb@trivise.de
Website: www.trivise.de

3.1. Scope of Processing of Personal Data

We collect and use our users' personal data generally only insofar as this is necessary to provide a functional website as well as our content and services. The collection and use of our users' personal data takes place regularly only with the user's consent. An exception applies in cases where obtaining prior consent is not possible for factual reasons and the processing of the data is permitted by statutory regulations.

3.2. Legal Basis for the Processing of Personal Data

Insofar as we obtain the consent of the data subject for processing operations involving personal data, Art. 6 (1) lit. a of the EU General Data Protection Regulation (GDPR) serves as the legal basis.

When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b GDPR serves as the legal basis. This also applies to processing operations required for carrying out pre-contractual measures.
Insofar as the processing of personal data is required to fulfill a legal obligation to which our company is subject, Art. 6 (1) lit. c GDPR serves as the legal basis.
In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) lit. d GDPR serves as the legal basis.

If processing is necessary to safeguard a legitimate interest of our company or a third party and if the interests, fundamental rights, and fundamental freedoms of the data subject do not outweigh the former interest, Art. 6 (1) lit. f GDPR serves as the legal basis for the processing.

3.3. Data Deletion and Storage Duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage ceases to apply. Storage may also take place if this has been provided for by the European or national legislator in Union regulations, laws, or other provisions to which the controller is subject. Blocking or deletion of the data also takes place when a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or performance of a contract.

4.1. Description and Scope of Data Processing

Every time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected:

(1) Information about the browser type and the version used
(2) The user’s operating system
(3) The user’s Internet Service Provider
(4) The user’s IP address
(5) Date and time of access
(6) Websites from which the user’s system reaches our website
(7) Websites that are accessed by the user’s system via our website

The log files contain IP addresses or other data that allow for an assignment to a user. This could be the case, for example, if the link to the website from which the user reaches the website, or the link to the website to which the user switches, contains personal data. The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

4.2. Legal Basis for Data Processing

The legal basis for the temporary storage of data and log files is Art. 6 (1) lit. f GDPR.

4.3. Purpose of Data Processing

The temporary storage of the IP address by the system is necessary to enable delivery of the website to the user's computer. For this reason, the user's IP address must remain stored for the duration of the session. The storage in log files takes place to ensure the functionality of the website. In addition, the data serves us to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context. These purposes also constitute our legitimate interest in data processing according to Art. 6 (1) lit. f GDPR.

4.4. Storage Duration

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. In the case of data collection for the provision of the website, this is the case when the respective session has ended. In the case of storage of data in log files, this is the case after no more than seven days. Storage beyond this is possible. In this case, the users' IP addresses are deleted or anonymized, so that an assignment of the accessing client is no longer possible.

4.5. Possibility of Objection and Elimination

The collection of data for the provision of the website and the storage of data in log files is absolutely necessary for the operation of the website. Consequently, there is no possibility of objection on the part of the user.

5.1. Description and Scope of Data Processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or by the Internet browser on the user's computer system. If a user accesses a website, a cookie may be stored on the user's operating system. This cookie contains a characteristic string of characters that enables a unique identification of the browser when the website is accessed again.

We use cookies to make our website more user-friendly. Some elements of our website require that the accessing browser can be identified even after a page change. The language settings selected by you are stored in the cookies.

Furthermore, we use cookies on our website that enable an analysis of the users' surfing behavior.

In this way, the frequency of page views can be determined. The user data collected in this way is pseudonymized by technical precautions. Therefore, an assignment of the data to the accessing user is no longer possible. The data is not stored together with other personal data of the users. When accessing our website, users are informed about the use of cookies for analysis purposes by an info banner and referred to this privacy policy. In this context, there is also a note on how the storage of cookies can be prevented in the browser settings. When accessing our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal data used in this context is obtained. In this context, a reference is also made to this privacy policy.

5.2. Legal Basis for Data Processing

The legal basis for the processing of personal data using cookies is Art. 6 (1) lit. f GDPR. The legal basis for the processing of personal data using technically necessary cookies is Art. 6 (1) lit. f GDPR. The legal basis for the processing of personal data using cookies for analysis purposes is Art. 6 (1) lit. a GDPR provided that the user has consented to this.

5.3. Purpose of Data Processing

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page change. We require cookies for the adoption of language settings. The user data collected by technically necessary cookies is not used to create user profiles.

The use of analysis cookies is for the purpose of improving the quality of our website and its content. Through analysis cookies, we learn how the website is used and can thus constantly optimize our offer.

These purposes also constitute our legitimate interest in the processing of personal data according to Art. 6 (1) lit. f GDPR.

5.4. Storage Duration, Possibility of Objection and Elimination

Cookies are stored on the user's computer and transmitted to our site from there. Therefore, you as a user also have full control over the use of cookies. By changing the settings in your Internet browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it may no longer be possible to use all functions of the website to their full extent.

6.1. Description and Scope of Data Processing

A contact form is available on our website which can be used to contact us electronically and to request a trial version of our software. If a user makes use of this option, the data entered in the input mask will be transmitted to us and stored. This data includes:

• Your name
• Company
• Email address
• Phone
• Your message

At the time the message is sent, the following data is also stored:

• The user’s IP address
• Date and time

For the processing of the data, your consent is obtained as part of the sending process and reference is made to this privacy policy.

Alternatively, contact is possible via the provided email address. In this case, the user's personal data transmitted with the email will be stored.

In this context, the data is not passed on to third parties. The data is used exclusively for processing the conversation.

6.2. Legal Basis for Data Processing

The legal basis for the processing of the data is Art. 6 (1) lit. a GDPR if the user's consent has been obtained. The legal basis for the processing of the data transmitted in the course of sending an email is Art. 6 (1) lit. f GDPR. If the email contact aims at the conclusion of a contract, then the additional legal basis for the processing is Art. 6 (1) lit. b GDPR.

6.3. Purpose of Data Processing

Die Verarbeitung der personenbezogenen Daten aus der Eingabemaske dient uns allein zur Bearbeitung der Kontaktaufnahme. Im Falle einer Kontaktaufnahme per E-Mail liegt hieran auch das erforderliche berechtigte Interesse an der Verarbeitung der Daten.
The processing of the personal data from the input mask serves us solely for processing the contact. In the case of contact via email, this also constitutes the necessary legitimate interest in the processing of the data. The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

6.4. Storage Duration

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. For the personal data from the input mask of the contact form and those sent via email, this is the case when the respective conversation with the user has ended. The conversation is deemed to have ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified. The additional personal data collected during the sending process will be deleted at the latest after a period of seven days.

6.5. Possibility of Objection and Elimination

The user has the possibility to withdraw his consent to the processing of the personal data at any time. If the user contacts us via email, he can object to the storage of his personal data at any time. In such a case, the conversation cannot be continued. The withdrawal can be made at any time by email or by post to the controller (see above). All personal data stored in the course of contacting will be deleted in this case.

7.1. Description and Scope of Data Processing

On our website, there is the possibility to subscribe to a free newsletter. In this context, when registering for the newsletter, the data from the input mask is transmitted to us.

In addition, the following data is collected during registration:

(1) IP address of the accessing computer
(2) Date and time of registration

For the processing of the data, your consent is obtained as part of the registration process and reference is made to this privacy policy.

7.2. Legal Basis for Data Processing

The legal basis for the processing of the data after registration for the newsletter by the user is Art. 6 (1) lit. a GDPR provided that the user has consented.

7.3. Purpose of Data Processing

The collection of the user's email address serves to deliver the newsletter.

7.4. Storage Duration

The data will be deleted as soon as it is no longer necessary to achieve the purpose for which it was collected. Accordingly, the user's email address will be stored as long as the newsletter subscription is active.
The other personal data collected as part of the registration process will generally be deleted after a period of seven days.

7.5. Possibility of Objection and Elimination

The newsletter subscription can be cancelled by the user at any time. For this purpose, a corresponding link can be found in every newsletter. This also enables the withdrawal of consent to the storage of the personal data collected during the registration process.

If personal data concerning you are processed, you are a data subject within the meaning of the GDPR and you are entitled to the following rights against the controller:

8.1. Right of access

You may request confirmation from the controller as to whether personal data concerning you is being processed by us.
Liegt eine solche Verarbeitung vor, können Sie von dem Verantwortlichen über folgende Informationen Auskunft verlangen:
(1) the purposes for which the personal data are processed;
(2) the categories of personal data which are processed;
(3) the recipients or categories of recipients to whom the personal data concerning you have been or will be disclosed;
the planned duration of the storage of the personal data concerning you or, if concrete information on this is not possible, criteria for the determination of the storage duration;
(5) the existence of a right to rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or a right to object to such processing;
(6) the existence of a right to lodge a complaint with a supervisory authority;
(7) all available information on the source of the data, if the personal data are not collected from the data subject;
(8) the existence of automated decision-making, including profiling pursuant to Art. 22 (1) and (4) GDPR and – at least in those cases – meaningful information about the logic involved, as well as the significance and the envisaged consequences of such processing for the data subject.

You have the right to request information as to whether the personal data concerning you is transferred to a third country or to an international organization. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.

8.2. Right to Rectification

You have a right to rectification and/or completion against the controller if the processed personal data concerning you is inaccurate or incomplete. The controller must make the rectification without undue delay.

8.3. Right to restriction of processing

Under the following conditions, you may request the restriction of the processing of personal data concerning you: (1) if you contest the accuracy of the personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of the use of the personal data instead;
(3) the controller no longer needs the personal data for the purposes of the processing, but you require them for the establishment, exercise or defense of legal claims; or
(4) if you have objected to processing pursuant to Art. 21 (1) GDPR and it has not yet been determined whether the legitimate grounds of the controller override your grounds. If the processing of personal data concerning you has been restricted, such data may – with the exception of storage – only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

8.4. Right to erasure

a) Obligation to erase
You may request from the controller that the personal data concerning you be erased without undue delay, and the controller is obliged to erase this data without undue delay if one of the following reasons applies:
(1) The personal data concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.
(2) You withdraw your consent on which the processing is based according to Art. 6 (1) lit. a or Art. 9 (2) lit. a GDPR, and there is no other legal ground for the processing.
(3) You object to the processing pursuant to Art. 21 (1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 (2) GDPR.
(4) The personal data concerning you have been unlawfully processed.
(5) The erasure of the personal data concerning you is necessary for compliance with a legal obligation in Union or Member State law to which the controller is subject.
(6) The personal data concerning you have been collected in relation to the offer of information society services referred to in Art. 8 (1) GDPR.

b) Information to third parties
If the controller has made the personal data concerning you public and is obliged pursuant to Art. 17 (1) GDPR to erase such data, the controller, taking into account available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers processing the personal data that you as the data subject have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exceptions
The right to erasure does not exist insofar as the processing is necessary
(1) for exercising the right of freedom of expression and information;
(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health in accordance with Art. 9 (2) lit. h and i as well as Art. 9 (3) GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 (1) GDPR, insofar as the right referred to under section a) is likely to render impossible or seriously impair the achievement of the objectives of that processing, or
(5) for the establishment, exercise or defense of legal claims.

8.5. Right to notification

If you have asserted the right to rectification, erasure or restriction of processing against the controller, the latter is obliged to communicate this rectification or erasure of data or restriction of processing to all recipients to whom the personal data concerning you have been disclosed, unless this proves impossible or involves disproportionate effort.
You have the right against the controller to be informed about these recipients.

8.6. Right to data portability

You have the right to receive the personal data concerning you, which you have provided to the controller, in a structured, commonly used and machine-readable format. In addition, you have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, where
(1) the processing is based on consent pursuant to Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR or on a contract pursuant to Art. 6 (1) lit. b GDPR and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have the personal data concerning you transmitted directly from one controller to another, where technically feasible. The freedoms and rights of other persons must not be affected thereby.
The right to data portability shall not apply to processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

8.7. Right to object

You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on point (e) or (f) of Article 6(1) GDPR, including profiling based on those provisions.
The controller will no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override your interests, rights and freedoms or for the establishment, exercise or defense of legal claims.
Where personal data concerning you are processed for direct marketing purposes, you have the right to object at any time to processing of personal data concerning you for such marketing, which includes profiling to the extent that it is related to such direct marketing.
If you object to processing for direct marketing purposes, the personal data concerning you will no longer be processed for such purposes.
In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

8.8. Right to withdraw data protection declaration of consent

You have the right to withdraw your data protection declaration of consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

8.9. Automated individual decision-making, including profiling

You have the right not to be subject to a decision based solely on automated processing – including profiling – which produces legal effects concerning you or similarly significantly affects you. This shall not apply if the decision
(1) is necessary for entering into, or performance of, a contract between you and the controller,
(2) is authorized by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests or
(3) is based on your explicit consent.
However, these decisions shall not be based on special categories of personal data referred to in Art. 9 (1) GDPR, unless Art. 9 (2) lit. a or g applies and suitable measures to safeguard the rights and freedoms and your legitimate interests are in place.
In the cases referred to in (1) and (3), the controller shall implement suitable measures to safeguard your rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express your own point of view and to contest the decision.

8.10. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.

9.1. Integration of Google Maps

a) On this website, we use the offer of Google Maps. This allows us to display interactive maps directly on the website and enables you to use the map function conveniently.
b) By visiting the website, Google receives the information that you have accessed the corresponding sub-page of our website. In addition, the data mentioned under Section 4.1 of this policy will be transmitted. This occurs regardless of whether Google provides a user account through which you are logged in, or whether no user account exists. If you are logged in to Google, your data will be directly assigned to your account. If you do not wish to be associated with your profile on Google, you must log out before activating the button. Google stores your data as usage profiles and uses them for purposes of advertising, market research and/or demand-oriented design of its website. Such an evaluation takes place in particular (even for users who are not logged in) to provide demand-oriented advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact Google to exercise this right.
c) Further information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the provider's privacy policy. There you will also find further information on your rights in this regard and setting options to protect your privacy: https://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

9.2. Integration of Google Analytics

This website uses Google Analytics, a web analytics service of Google Inc. ("Google"). Google Analytics uses so-called "cookies", text files which are stored on your computer and which allow an analysis of the use of the website by you.

The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, if IP anonymization is activated on this website, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activities and to provide further services to the website operator in connection with website use and internet use. The IP address transmitted by your browser within the framework of Google Analytics will not be merged with other Google data.

You can prevent the storage of cookies by adjusting your browser software accordingly; however, we would like to point out that in this case you may not be able to use all functions of this website to their full extent. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plug-in available at the following link:

https://tools.google.com/dlpage/gaoptout?hl=de.

As an alternative to the browser plug-in, you can click this link to prevent collection by Google Analytics on this website in the future. An opt-out cookie will be stored on your device. If you delete your cookies, you must click the link again.

This website uses Google Analytics with the extension "_anonymizeIp()". As a result, IP addresses are processed further in truncated form, whereby personal identifiability can be ruled out. Insofar as the data collected about you has a personal reference, it is therefore immediately excluded and the personal data is deleted immediately.

We use Google Analytics to analyze and regularly improve the use of our website. Using the statistics obtained, we can improve our offer and make it more interesting for you as a user. For the exceptional cases in which personal data are transferred to the USA, Google has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

The legal basis for the use of Google Analytics is Art. 6 (1) sentence 1 lit. f GDPR.
Information of the third-party provider: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001.
Terms of Use: https://www.google.com/analytics/terms/de.html,
Overview of data protection: https://www.google.com/intl/de/analytics/learn/privacy.html , as well as the privacy policy:https://www.google.de/intl/de/policies/privacy.

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